PURPOSE:

The Special Collections Unit of D. H. Ramsey Library is the repository for records of enduring value created by the University of North Carolina at Asheville. In addition to university publications, such as campus newspapers, yearbooks, catalogs, and literary magazines and senior research papers from the History Department, the Literature Department, and a growing number of other departments.  The archives also contain the papers of past chancellors and vice-chancellors, news releases, scrapbooks, records of the meetings of the Board of Trustees (Board of Trustees members), departmental records and photographs. 

COLLECTIONS:

INDEX -  UNIVERSITY ARCHIVES 

MLA THESES

SENIOR PAPERS - HISTORY DEPARTMENT

SENIOR PAPERS -  LITERATURE DEPARTMENT  

2006 EXHIBIT - University of North Carolina at Asheville History 
A series of panels created for the Installation of Chancellor Anne Ponder, September 10-15, 2006 by Drew Fedynak,  Cody Bradford, and Jessica Wallace, students in the UNCA History Department and expanded in the WEB EXHIBIT - A Brief History of the University of North Carolina at Asheville 

2004 Web Exhibit - HISTORY OF THE UNIVERSITY OF NC AT ASHEVILLE:

Request for Information about Alumni:

Among the photographs in University Archives are group portraits of the graduating classes of 1930, 1932 and 1934 and portraits of the basketball teams of 1928 and 1929 and the football teams of 1927 and 1929.  Please contact Special Collections if you have additional photographs that you are willing to share or if you have information about any of our graduates. We want to know more about our alumni and will link information as we receive it to the class photographs.

Photographs from University Archives have been used to illustrate the brief History of UNCA and the more recent 2006 EXHIBIT - University of North Carolina at Asheville History   

Also, see a history of Asheville-Biltmore College written by former instructor, Virginia Bryan Schreiber.

1930 Graduates of Biltmore Junior College, D.H. Ramsey Library University Archives
Names of 1930 graduates

MAINTENANCE:

North Carolina Records Retention and Disposition Schedule
& North Carolina Repository System:

University Archives is mandated to follow the guidelines put forward in the College and University Records Retention and Disposition Schedule published by North Carolina Division of Archives and History at the Department of Cultural Resources, Raleigh and recently revised (2007).  The following link represents the schedule by the University of North Carolina, Greensboro: http://its.uncg.edu/Records_Management/General_Schedule/
It is the responsibility of each agency and department to familiarize themselves with this policy and to comply with the state guidelines and the university policies and procedures outlined in the Schedule. 

University Archives also strives to collect and preserve University Publications as printed materials when produced for distribution to a broad audience. University Publications may come from both official (University Publications Office) and unofficial (commercial printing, student printing, or other). Typically University Publications would include announcements, programs, newsletters, booklets, brochures, reports, flyers, etc. Within 10 days of publishing each document, send one copy of the document to the UNCA University Archives. 

North Carolina G.S. 125-11: An Act Establishing and Maintaining the NC Depository Library System mandates that all state agencies are required to provide the State Library Depository System a specified number of copies of official publications. Contact the State Library for information on the Depository System or contact Bryan Sinclair , UNCA Government Documents librarian for information on the Depository System at UNCA.

E-MAIL:

Guidelines for Retention and Disposition are detailed in two documents produced by the state and by the UNC system.

Email as a Public Record in North Carolina

UNC Email Retention Guidelines

FORMS:

The following forms, as developed by UNC-Chapel Hill, are used for the processing of university records and university web-sites and may be used by individual departments within the university and in Special Collections/University Archives:

http://www.lib.unc.edu/mss/uars/recforms.html

• Getting Started
• Step One Form
• Step Two Form: Academic Records
• Step Two Form: Administrative Records
• Step Two Form: Business and Finance Records
• Step Two Form: Grants and Research Records
• Step Two Form: Personnel Records
• Step Two Form: Student and Alumni Records
• Unique Series Form

• Transferring Files to Archives
• Records Transmittal Form
• Records Transmittal Form (continuation sheet)

• Website Forms and Instructions
• Website Snapshot Guidelines