University Archives

Senior Papers - History
  See the HISTORY GUIDE for research resources.
Submitting Your Manuscript to the UNCA University Archives
INTRODUCTION
The manuscript copy that you donate to Special Collections and University Archives becomes a permanent part of your academic record and is a reflection of the scholarship and the research encouraged by the individual academic department. This record will be shared with students  and faculty here at UNC Asheville and with scholars and the public worldwide, if published to the web or loaned through interlibrary loan. This public access requires a high level of performance from the student submitting the manuscript. This work is the FINAL COPY. Corrections to the manuscript may not be made after submission.

Please carefully proofread every page of your manuscript before submitting it to University Archives to ensure there are no missing or mis-numbered pages and that there are no ink or pencil annotations on the manuscript. A clean copy is required.

Please use your full legal name as it appears in official University records on any form or manuscript that is submitted. Specify the department (History, Literature, etc.) and the exact name of your paper (examp: Senior History Paper).

A Release Form is available from Special Collections and University Archives main menu page and in the Special Collections unit.  A permission form is required for all papers submitted for retention in Special Collections and University Archives.

SENIOR PAPER SUBMISSION CHECK-LIST
  • Two unbound copies of your manuscript on 8.5" x 11" paper.
  • 100% rag paper (acid-free) is preferred, but not mandatory. Use 20- to 24-pound, white, bond finish, 100% cotton paper (for original and the copy. No perforations or staples, please.)
  • The original will have the original signatures of your committee members in permanent blue ink on the title page, while the copy may have a photocopy of the signatures.
  • Sign the original and the copy and sign the Release Form.
  • Original and Copy will be printed only on one side of the paper (no double-sided copy, please)
  • Place copies in two manila envelopes, each large enough to hold one copy of the manuscript, with a copy of the title page taped to the front of each for identification purposes.
  • Submit the final original copy of the Senior Paper  with an Approval Form signed by your department, or  designated faculty to University Archives. The Approval Form must have the designated faculty signature before it is delivered to University Archives. An Approval Form is available online.
  • Senior Papers are generally submitted in the Fall of the graduation year. Papers are sent to the library bindery in the Spring semester. Late papers may not be included in the collected Senior Papers.
  • Submitted papers may not be corrected after they are bound. Any subsequent correction must occur when and if the work is re-submitted for publication.
ELECTRONIC SUBMISSION  (Recommended and optional)
Senior Papers may also be submitted to University Archives in electronic form. Electronic copies MUST be in ADDITION to the paper copy of the Senior Paper and may not be substituted. All electronic copies must be submitted in Microsoft Word format on  CD-R or on a floppy disk.  If the electronic copy is not Microsoft Word, Special Collections and University Archives takes no responsibility for re-formatting issues and the possibility that the paper may not be publishable on the web.

Checklist:

  • Submit copy on CD-R or floppy disk only
  • Copy must be an EXACT duplicate of the paper manuscript.
  • Recommended software: Microsoft Word or RTF (Rich Text Format).
  • Media must be clearly labeled with the name of the student, the Department, the date, and the full title of the Senior Paper.
  • Submit the electronic copy in the same envelop with the original paper manuscript
PUBLISHING YOUR WORK ELSEWHERE
You may wish to withhold your manuscript from submission in order to honor publication in another source. If you plan to publish your work somewhere else, Special Collections and University Archives will withhold your manuscript for a period of up to six months from your date of submission at your request. This means that your manuscript will be neither cataloged for the D.H. Ramsey Library collections nor will it be made available to users until after that time, unless you specify that it be released. This arrangement MUST  be clearly spelled out in the required Release Form . On the form you MUST indicate that you wish the Special Collections and University Archives to withhold your manuscript from circulation and you must specify the length of time you wish the manuscript to be restricted (six months or less) and you MUST sign the Release Form.

If you choose to withhold your manuscript for six months, or less, it  may not be bound with the other senior papers in the discipline. Please consider a minimal restriction time to allow for full bindery  processing in University Archives!

Responsibilities of Special Collections and University Archives
Your Department will deliver your approved manuscripts to Special Collections and University Archives. When the manuscripts arrive the Archive staff will review your manuscripts to determine if:
  • All forms are present and signed ( Approval Form , Release Form, Departmental Signatures)
  • The paper meets minimum requirements for quality.
  • The formatting of margins, pagination, and other requirements have been followed.
  • All required preliminary pages are present.
  • All committee members have signed and approved the manuscript.

If there are changes to be made as a result of the University Archives review, you must take responsibility for correction before the Archives will accept your manuscript. When all check-lists are complete, the University Archives will send your manuscript for binding with the other departmental papers. Your good work when returned to University Archives from the Bindery will be available for  access and possible circulation (inter-library loan). If you choose to provide an electronic copy of your manuscript and agree to publication on the web, your paper will be published for a  broad audience on the Web.

Requests for copies made by the author will be honored should that need arise.

Please allow a minimum of 6 months from submission to University Archives, to full public access.

GUIDELINES FOR PREPARATION
Introduction

When submitted to your readers, the manuscript must be neat, clean, legible, and error-free.  Use of a spell-checker is recommended but the human eye is the best proof-reader. The print should in dark black characters that are consistently clear and dense and be considered of "letter quality." Dirt, smudges, and stains will require replacement. There should be no visible corrections, strike-overs, crossed-out words or letters, interlineations, or additions inside or outside of the margins. Use of "Liquid Paper," other correction fluids, and type-over correction tape is not allowed. Any errors you may discover after the Special Collections and University Archives accepts it the manuscript can be corrected only if there is subsequent publication.

Creation of a duplicate copy is required and any photocopy may benefit from a laser printer method, as this method produces the highest quality duplicates.

Avoid the following -- if possible:

  • Hyphenating at the end of a line.
  • First line of a paragraph as the end line on a page.
  • Last line of a paragraph as the first line at the top of a page.
  • Fragmenting formulas, fragmenting items in a list, fragmenting grouped works.
Manuscript Sections Example
  • Title page [sample]
 [example]
Approval Form
  • Optional dedication page
 [example pending]
  • Table of contents [optional]
 [example pending]
  • List of tables, symbols, figures, illustrations, etc.
[example pending]
  • Acknowledgement page
    [optional]
 [example pending]
  • Abstract [optional]
 [example pending]
  • Text section
 [EXAMPLE]
  • References section 
TURABIAN
  • Bibliography [sample]
 TURABIAN
  • Appendices [sample]
 [example pending]
Manuscript paper quality, thickness, size, etc.
 
  • 20-24 pound, 100% cotton paper
Typeface [fonts] = Times New Roman,  12 pt
Margins :
  • Should be 1.5" from left edge of the page and 1" from the top, right, and bottom edges of the page. Check your margins with a ruler to be sure they are correct as printers can shift margins!
  • Adjust your tables, figures, graphs, and photographs and your appendices to fit the manuscript margins! Reduce or enlarge as necessary.
Spacing and layout (see TURABIAN)
  • Preliminary pages
  • Headings
  • Long quotations
Pagination (see TURABIAN)
  • Preliminary pages
  • Text
Figures and illustrations (see TURABIAN)
  • Captions and numbering
  • Photographs and illustrations
  • Handwritten marks
Footnotes and endnotes (see TURABIAN)
Electronic and audio-visual appendices (see TURABIAN)
Other style manuals
 
Check your work!
  • Your name, degree , manuscript title, and year must be the same throughout the manuscript--especially, check to make sure that the information on your title page matches the abstract.
  • Copyright page should not have a page number.
  • Signature page is number ii.
  • Your committee chair must sign on the designated line. [pending guideline]
  • The Table of Contents begins with the List of Figures or Acknowledgments and does NOT include the Table of Contents itself.
  • Both copies of your manuscript must be printed on 20-24 pound, 100% cotton paper.
  • Make sure your margins are correct! 1.5" from the left and 1" from the right, top, and bottom page edge. Do not depend on your software's margin estimates--always check your margins with a ruler.
  • When in doubt ---  measure!
COPYRIGHT
Fair Use of quoted material by others? Have you complied ?
Material committed to future publication - Have you obtained permission to use?
 
Do you wish to copyright your manuscript? How to copyright your manuscript:
 
CAMPUS RESOURCES